Terms and Conditions

Please note we can only deal with legal parents and guardians who have full parental responsibility. We can not deal with other third parties.

On receipt of this form following checks we grant you authorisation to go ahead with your fundraising and we will then set up a JustGiving Campaign tailored for your child’s specific medical needs.

Donors can donate on JustGiving in five currencies: British pounds, US dollars, euros, Canadian dollars and Australian dollars

JustGiving also makes cryptocurrency donations safe, fast, and easy

Please remember that campaigns can not be open ended but must be clear and specific in their appeal and must explain the medical need and benefit. Robotics, bionics, wheelchairs*, WAV vehicles, adaptions to homes, sensory gardens or well-being short breaks and holidays would all require a separate fundraising campaign. Any new therapy costing more than £5,000, for example, stem cell therapy, not previously mentioned in your campaign, would also need a new campaign. Any therapy visit costing more than £1,000 on one visit or a course of therapy costing more than £2,000 over time would need to be specifically mentioned in a campaign. In addition, any specialist equipment costing more than £1,000 would need to be specifically mentioned in a campaign.

*costing more than £2,000

Campaigns will need to clearly prioritise medical needs too where there is a wish for example of needing both therapy and specialist equipment. Campaigns will last at least 3 years with a minimum fundraising target of £15,000 unless there are mitigating circumstances. Also, note that campaigns will automatically close if no expenditure is incurred or donations received for 12 months. A campaign will need to be closed and a new one created every 5 years with monies from the first campaign moving across to the new one. Just4Children will edit all new campaigns.

We ask you to cancel any other fundraising page as this causes confusion with the general public. We also ask you or any of your family or friends not to set up any Crowdfunding page or Facebook or Paypal fundraisers in the interests of transparency. All monies and donations raised, eg from raffles, or from third parties, should be passed onto us. We may cancel a campaign if any of the above occur.

Please also remember that the wording of the fundraising page should be precise in its appeal, eg for surgery, or therapy and specialist medical equipment. If seeking more than one particular area, the other area or areas should be mentioned.

Just4Children will hold any monies raised through JustGiving and other channels and will, upon receipt of invoices, pay the organisation or supplier concerned direct. This money is expected to cover first(although not exhaustively), surgery, therapy, treatment, long-term physiotherapy and equipment – and then, ancillary costs including economy travel*, car hire and standard 3 star (or maximum of £150 per night in the UK and abroad**) accommodation for a family of four, and a daily living allowance if away from home of £50 per family in the UK or Ireland or £100 per family abroad for each night away***. We can not pay ancillary costs without paying the medical treatment first.

Please be aware that accommodation, travel and living expenses can not be released for NHS or private funded surgeries, therapies and treatments unless this is specifically mentioned in the appeal. Also, travel and living expenses must be claimed within one month of the medical treatment. Flights and accommodation for overseas therapies and surgeries must be booked at the time of the therapy or surgery invoice. Travel expenses must be for journeys of more than 10 miles in total.

For travel and hotel costs there is normally a maximum of two times the therapy costs unless there are exceptional circumstances. The trustees reserve the right to adjust this figure.

Monies for overseas medical therapies and treatment can only be paid where the same is not available in the UK.

Monies need to be in place for any given therapy, accommodation and travel before any invoices can be paid. Where there is regular therapy, monies need to be in place at least 3 months in advance.

*unless there are sound medical reasons for an upgrade

**a maximum of £175 inside London and inside capital or major cities. At discretion of Just4Children a higher amount may be permissible, eg at a time of high seasonal demand. Accommodation must be local to the medical centre. For a UK appointment monies can only be released for one night’s accommodation unless there are exceptional circumstances.

***the allowance can be claimed 3 days prior to some treatment when abroad giving time to acclimatise

We ask you to deal directly with hotels and suppliers, Dial a Flight or a travel agency of your choice if air travel is involved, and physios or other therapists.

Please note that while we are fine with paying monies for overseas therapy we are unable to pay for full flights, hotel and an overseas living allowance for a family where a centre is clearly perceived as a holiday destination. We would be able to pay the child’s and carer’s share of the flights and standard 3 star hotel or accommodation and a living allowance of £50 per night away. We can not pay for any car hire, or airport or travel transfers, insurance or any other expenses.

We ask for an invoice to be emailed us from a travel agency or we will refund flights booked direct by the family.

We will only accept a maximum of two trips in any given year.

Sensory equipment for therapeutic use includes products for multi sensory therapy and play, sensory toys and integration.

We may need to seek confirmation from a medical practitioner of the medical need and benefit of specialist equipment along with, for example, its age suitability.

We can release monies for well-being short breaks and holidays to help with restorative mental health to relieve depression and stress where this is a clearly defined stand alone campaign.

A Service or assistance dog would need to be from a ADUK accredited charity where dogs are highly trained and their temperament tested.

Monies for supplemental therapies can only be released in conjunction with main stream treatment like physiotherapy – and not on their own. Monies can not normally be released for general gym or spa membership. They need to be therapy specific.

We do not release monies for the following:

• ECHP reports or any other reports for educational puposes*
• any legal needs
• any food or vitamin supplements unless supported by a GP
• driveways
• insurance for any specialist equipment not originally purchased by the charity
• e-scooters and e-bikes
• red light therapy unless supported by a GP
• childminding
• maintenance items for hot tubs
• to pay back a loan

*for an occupational or therapy report for parents alone there is a £200 maximum

Be aware that should the preferred parental solution be an invasive, untried or untested treatment outside a clinical trial Just4Children will not support the fundraising for this child.

We sometimes may request a medical practitioner including a consultant to confirm the medical need and benefit of a treatment, therapy or piece of equipment. Our medical advisor additionally advises us here too.

The parent/carer chooses the medical supplier or practitioner for their child and takes full responsibility for their choice. We expect a supplier to adhere to our Safeguarding Policy for Suppliers

To qualify for Gift Aid you need to be a UK taxpayer and have paid or expect to pay enough income or capital gains tax in the tax year your gift was received to cover all the Gift Aid donations you made to any charity that year.

A donor does not earn Gift Aid when donating for the benefit of a family member.

A campaign may significantly change in its appeal if in the opinion of the trustees there are extenuating circumstances. Do note that campaign appeals can not simply be changed because there are available funds. We give the donors a period of one month to seek a refund if they wish. Monies after this period can then be released for the new areas of the appeal. Remaining monies can not be used for an adaption to a home.

For long term fundraising campaigns should be closed after 5 years with a new campaign set up. Remaining monies from the first campaign will be moved across.

Do be aware that we can not refund monies for items bought by parents, nor pay for repairs for items bought by parents, nor pay invoices older than 6 months or invoices added before a campaign began. 

You may need to repay some of the monies if you sell or move from your property within 10 years of any adaptations being finished. We can not pay for planning applications nor release monies for an adaptation on a second home.

It is not permissible for a charity to be established to support one child, as all charities are required to show public benefit, which you can read about here: Government Charitable Purposes and Public Benefit

However, Just4Children is the umbrella charity which has supported hundreds of individual children’s campaigns. We enable parents to fundraise under the banner of a registered charity, with their very own campaign established for the benefit of their child.

If a campaign raises insufficient funds or surplus funds, then the funds will be used if appropriate, to fund the child’s or children’s needs in accordance with Just4Children’s charitable objects. If in those circumstances Just4Children are unable to use all or part of the funds for the benefit of the child or children in accordance with Just4Children’s charitable objects, then any funds that cannot be used will be transferred to be used for the general charitable purposes of Just4Children.

The charity will close a campaign if the target figure is reached and no more fundraising is anticipated, or if no donations or expenditure occur over 12 months, or if the family do not abide by our terms and conditions or abide by the spirit of them.

Once a campaign is closed any donations reaching us for this will be used for the general charitable purposes of Just4Children unless a second campaign is started.

Please read our Guide to Invoicing which must be adhered to and forms part of our terms and conditions.

This page acts as our terms and conditions. By completing our Application Form you are agreeing to these terms and conditions.

The trustees reserve the right to update the terms and conditions where there are changes to the law or other factors the trustees believe impact the charity.